Key Responsibilities

• \tProperty & tenancy Management

o\tTo oversee day-to-day operations of a commercial property portfolio, ensuring properties are well-maintained, compliant, and fully occupied.

o\tTo develop and implement marketing strategies to attract qualified tenants (online listings, social media, referrals, local outreach).

o\tTo conduct tenant screening: process applications, verify references, prepare and execute lease agreements.

o\tTo build and maintain strong relationships with tenants and stakeholders to ensure high retention and satisfaction level.

o\tTo coordinate move‐ins and move‐outs, including property inspections, deposit reconciliations, and turnover preparations.

o\tTo manage rent collection, track delinquencies, and work with legal counsel on eviction processes when necessary.

o\tTo liaise with contractors, vendors, and maintenance teams-schedule repairs, get quotes, and ensure quality control.

• \tAnalytical & Reporting Support

o\tTo prepare monthly financial reports: budget vs. actual, cash flow analyses, and forecasting for the head office.

o\tTo analyse occupancy trends, rental rates, and market data to recommend adjustments in pricing or lease terms.

o\tTo build and maintain dashboards (e.g., in Excel or property-management software) to track KPIs such as vacancy rates, tenant turnover, and maintenance costs.

o\tTo assist with ad‐hoc data requests: gather, clean, and interpret datasets to support strategic planning and decision-making.

• \tOffice & Stakeholder Collaboration

o\tTo serve as primary liaison between tenants, office leadership, and external partners-ensure clear, timely communication.

o\tTo provide administrative support to the head office: schedule meetings, prepare presentations, and follow up on action items.

o\tTo identify process‐improvement opportunities within the property management workflow; propose and help implement solutions.

o\tTo contribute to quarterly business reviews by summarising operational performance and highlighting key insights.

• \tAdministration Management

o\tTo plan and coordinate administrative procedures and systems and devise ways to streamline processes.

o\tTo recruit and train personnel and allocate responsibilities and office space.

o\tTo assess staff performance and provide coaching and guidance to ensure maximum efficiency.

o\tTo ensure the smooth and adequate flow of information within the company to facilitate other business operation.

o\tTo monitor costs and expenses to assist in budget preparation.

Requirements:

o\tDegree or Diploma in Facilities/Building/Estate Management or equivalent.

o\tMinimum 7-10 years of relevant working experience.

o\tStrong leadership, communication, and problem-solving skills.

o\tAble to work independently and manage multiple projects simultaneously.

o\tStrong organisational and multitasking abilities.

Apply today or send your CV to hr.taraca@gmail.com to discuss this new opportunity.

Do note that we will only be in touch if your application is shortlisted.