EDUCATION

• College Diploma or University Degree in Office or Business Administration or related field

WORK EXPERIENCE

• Experience providing administrative support in a business, financial services, or human resources setting
• Proficiency with Microsoft Office Suite applications including Word, Excel, and Outlook

FUNCTIONAL SKILLS

• Ability to broaden office and facilities administration experience as well as develop a solid understanding of relevant regulatory, compliance and legal requirements
• Comfortable providing excellent customer service
• Ability to interact with all levels of an organization, across various departments and locations
• Strong computer skills with intermediate knowledge Microsoft Office applications, particularly Excel and Powerpoint skills
• Ability to listen to and analyze issues, seeking guidance as needed
• Ability to work both independently and in a team environment
• Willingness to learn how to gather and/or interpret relevant information through firsthand research or third-party consultation
• Desire to develop an understanding of vendor management topics related to facilities management and workspace planning
• Regarded as responsive and resourceful when responding to inquiries, escalating issues as needed

FOUNDATIONAL SKILLS

• Communicates effectively
• Is detail-oriented and focused
• Learns while doing
• Develops analytical, critical thinking, and decision-making skills
• Exercises sound judgement and strives for continuous improvement
• Demonstrates optimism, resilience, flexibility, and openness to others' ideas
• Follows curiosity
• Actively listens and asks thoughtful questions
• Leverages available technology to achieve efficiency and results
• Engages inclusively and with intent
• Always acts with integrity
• Attention to detail, accuracy, and the ability to work in a fast-paced environment.
• Exceptional English communication skills both verbal and written
• Comfortable and trustworthy with sensitive business information

RESPONSIBILITIES

• Administer and maintain office processes per guidleines (e.g., badges, access, workspace, event planning, travel coordination, calendar scheduling, facilities management etc.)
• Track and ensure availability and accessibility of office space and relevant inventory/supplies
• Respond to employee and office inquiries, escalating issues as appropriate
• Liase with office colleagues, vendors and building management
• Manage and maintain executive calendar, appointment and daily schedule
• Organize and coordinate travel arrangements, including flight bookings, hotel accommodation, transportation and itineraries
• Prepare logistics, materials and follow up for meetings
• Arrange and manage logistics for new hires
• Support and organize various office projects and programs as needed

We regret to inform that only shortlisted applicants will be notified.

Job ID:10069653