Events Executive / Assistant
SWEET POTATO PROJECT PTE. LTD.
8 days ago
Posted date8 days ago
N/A
Minimum levelN/A
Events ManagementJob category
Events ManagementKEY RESPONSIBILITIES/ JOB DESCRIPTION
Event Planning & Coordination:
Client Communication:
On-Site Event Assistance:
Administrative Support:
Marketing & Promotion:
Post-Event Evaluation:
REQUIREMENTS
BENEFITS
Event Planning & Coordination:
- Assist the Events Manager in planning restaurant events, including private parties, corporate events, weddings, and other special occasions.
- Liaise with clients to understand their event needs and ensure their vision is executed.
- Help coordinate with internal teams, such as the kitchen and service staff, to ensure seamless event execution.
Client Communication:
- Respond to inquiries about event services via phone, email, or in person.
- Assist in preparing event proposals and agreements for clients.
- Support event-related follow-ups, including client feedback collection.
On-Site Event Assistance:
- Be present during events to assist with the setup, execution, and teardown.
- Ensure client satisfaction by troubleshooting any issues that may arise during the event.
- Support staff coordination, ensuring timelines and expectations are met.
Administrative Support:
- Help maintain an organized system for event contracts, deposits, and invoicing.
- Prepare event reports, which includes: guest count, menus, special requests and itinerary.
- Manage event inventory, such as decorations, supplies, and other materials.
Marketing & Promotion:
- Assist in promoting upcoming events via the restaurant's social media channels, newsletters, and other marketing platforms.
- Collaborate on the creation of event flyers and promotional materials.
Post-Event Evaluation:
- Assist in gathering and analysing feedback from clients and staff to improve future events.
- Help track event performance and success metrics.
REQUIREMENTS
- While a degree in Event Management, Hospitality, Marketing, or a related field would be ideal for the role, it is not a strict requirement.
- Strong interest in event planning and the hospitality industry.
- Excellent communication and interpersonal skills.
- Ability to multitask and manage time effectively in a fast-paced environment.
- Detail-oriented with strong organizational skills.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint).
- Willingness to work flexible hours, including evenings and weekends, as required by event schedules.
BENEFITS
- Hands-on experience in event management and restaurant operations.
- Opportunity to work in a dynamic, fast-paced environment.
- Mentorship and guidance from experienced professionals in the hospitality industry.
JOB SUMMARY
Events Executive / Assistant
SWEET POTATO PROJECT PTE. LTD.
Singapore
8 days ago
N/A
Full-time
Events Executive / Assistant