Job Scope:

• Planning, coordination and executing company events.

• Produce detailed proposals for events (timelines, venues, suppliers, legal obligations, staffing and budgets).

• Manage and coordinate suppliers and all event logistics (for example, venue, catering, housekeeping, etc.).

• Oversee project timelines.

• Provide on site support for events (pre-event set up and post event tear down)

• Monitor event activities to ensure the client and event attendees are satisfied.

• To expand and improve events scope and offerings to clients.

• Work with Finance lead on requesting for quotations and invoices from vendors

• Maintain and check for accuracy on completed paperwork submitted by vendors.

• Administrative work will be expected to close off daily work orders for both events and meetings

• Consolidation of all events for daily operations briefing and weekly reporting

• Communicate event/service requests to Command Centre. Coordinate with client and the housekeeping or handyman to close the requests

• Ensure work orders issued are closed in time with customer satisfaction.

• Manning of Reception is required as this is part of the Front of House team. To provide a holistic customer experience and assistance by supporting in issuance of employee's card access and queries. This will require a seamless team-work effort.

• Provide administrative and site facilities support whenever there is shortage of manpower in the department

• Any ad-hoc duties will be assigned based on site requirements

Skills, Knowldege & Experience

• Minimum a Diploma Events Coordinator or its equivalent

• A proven background in the field of events or similar related discipline

• Working knowledge of the statutory requirements

• Computer literate in Microsoft Office and Access

• Excellent time management and teamwork skills

• Commitment to continuous improvement and best practice

• Excellent grooming and personal hygiene standards

• Self-motivated and lateral thinking

• Languages: English Fluent. Bilingual will be advantageous.