Manage supervisor’s schedule, appointments and claims. Provide smooth administrative support to Value & Safety Office (VSO) team members.
Organise departmental events and training workshops. Participate in events’ service agreements, sourcing and recommendations of vendors.
Understand and conform to procurement guidelines for all stages of purchasing procedures with timely approval, accurate entries and proper filings
Monitor department generic email box and distribute incoming info or communications.
Refresh departmental intranet and shared digital workspace with updated information.
Manage incoming or outgoing documents and billing in a timely manner including courier services and postage, name card printing, etc
Manage end-to-end arrangement of local or overseas conference, study and visit trips.
Review, improve and update administrative policies and standard operating processes.
Organises department team bonding activities to promote and strengthen camaraderie.
Assist in departmental annual budget preparation and provide monthly update.
Oversee office supplies and liaise with suppliers and vendors.
Assist in on-boarding process for staff including scheduling of orientation sessions, application of IT access, etc.
Provide secretariat functions such as minutes-taking for department meetings.
Any other duties or project as assigned by Head of Department (HOD) and/or supervisors.

Requirements

Diploma in Business Administration or equivalent. Preferably with some working experience
Proficient in Microsoft Office applications is a must (MS Word, Excel, PowerPoint).
Possess good written and verbal communication skills.
Able to protect and handle organisation and personal information.
Immediate or short notice candidates are preferred.

For interested candidate, please email your resumes to denyse.tan@recruitexpress.com.sg

Denyse Nicole Tan Shuqin (#HDT)

Recruit Express Pte Ltd

CEI No: R1333503

Company EA license : 99C4599

Related tags

JOB SUMMARY

4 Months Contract Executive Assistant **MEDICAL** #HDT

Singapore

13 days ago

No experience / No degree

Contract / Freelance / Self-employed