Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our office operations. The ideal candidate will have strong proficiency in Microsoft Office applications, excellent PDF management skills, and be fluent in both English and Chinese. This role is critical to ensuring smooth day-to-day administrative functions and effective communication within our multicultural team.

Key Responsibilities

• Office Administration:Manage daily administrative tasks, including filing, data entry, scheduling appointments, and maintaining records.
  Assist in organizing meetings, preparing agendas, and coordinating meeting logistics.
• Document Preparation and Management:Prepare, format, and proofread documents using Microsoft Office Suite (Word, Excel, PowerPoint).
  Convert documents to PDF format and manage PDF files using tools such as Adobe Acrobat.
• Communication:Serve as a point of contact for internal and external communications.
  Translate and interpret documents, emails, and communications between English and Chinese as required.
• General Support:Assist with travel arrangements, expense reports, and other administrative projects as needed.
  Maintain an organized and efficient office environment.

Required Skills and Qualifications

• Technical Skills:Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF management software.
• Language Proficiency:Fluent in both English and Chinese (Mandarin and/or Cantonese), with excellent written and verbal communication skills.
• Organizational Skills:Strong ability to multitask, prioritize tasks, and manage time efficiently.
• Attention to Detail:High level of accuracy and attention to detail in completing tasks.
• Interpersonal Skills:Excellent communication and teamwork skills with a customer-focused attitude.
• Education & Experience:High School Diploma or equivalent required; further education is a plus.
  Previous experience in an administrative or office support role is preferred but not mandatory.

Additional Attributes

• Self-motivated and able to work independently.
• Flexible and adaptable in a dynamic work environment.
• Eagerness to learn new skills and software as needed.