Job Title: Administrative Assistant

Location: 2 Sims Cl, #06-07, GEMINI@SIMS 387298

Employment Type: Full-time / Part-time / Contract

Job Summary

The HR Administrative Assistant provides essential support to the HR department by preparing employment contracts, maintaining accurate personnel records, and managing HR-related documentation and lists. This role ensures smooth administrative operations and compliance with internal policies.

Key Responsibilities

- Draft and format employment contracts using approved templates

- Maintain and update employee records in both digital and physical formats

- Track and manage HR lists such as onboarding checklists, leave records, and contract expiry dates

- Assist in preparing offer letters, confirmation letters, and other HR documents

- Support the recruitment process by organizing candidate documentation

- Coordinate with payroll and benefits teams to ensure accurate employee data

- Respond to basic employee queries regarding HR documentation

- Ensure confidentiality and proper handling of sensitive information

️ Required Skills & Qualifications

- Proficiency in MS Office (Word, Excel, Outlook)

- Basic understanding of HR processes and employment documentation

- Strong attention to detail and organizational skills

- Ability to handle confidential information with discretion

- Prior experience in administrative or HR support roles preferred