Job ID: 19767

• Location: Raffles Place
• Working hours: 9am - 6pm
• Salary: up to $3,500 (Depending on experiences)

Job Description

Office Support

General
• \tReceptionist support (attending phone calls, attending to guest/ visitors/ vendors)
• \tCourier arrangement (local and overseas)
• \tOffice maintenance (cleanliness, neatness, lightbulb replacement etc)
• \tChecking mailbox
• \tProviding general administrative support to all, eg. Copying, binding, filing, shredding, scanning, loan of PC, etc and any other adhoc administrative duties
• \tRunning errands to post office, banks, law firms etc at ad-hoc basis.
• \tMonitoring and coordination of office operations like stationeries, pantry items, water dispenser, copier cartridge order
• \tOffice purchases (adhoc if any, to involve with sourcing vendors/ negotiation/ quotation)
• \tAttending servicing request (eg. renewal of fire extinguisher)
• \tAttending building maintenance matter (i.e. fire drill)
• \tArrangement of office cleanliness service (routine cleaning service, disinfection service, pest control etc)
• \tSupport the office renovation job
• \tOther adhoc office general related job (IT related admin support etc.)

Travel Arrangements
• \tAssisting other team members in booking of flights/hotels/ transfer
• \tAssisting other team members for timely processing of expense claims

Secretarial Work
• \tSupport for pre-meeting arrangement (i.e. meeting room booking, conference call ID, etc)
• \tSupport for event arrangement (i.e. lunch, birthday, dinner etc and any other adhoc reservation request)
• \tSupport team members in handling the expenses/claims, calendar scheduling on appointments & meetings, running ad-hoc duties/errands for senior managements (mostly for CEOs)

Support Admin Team for accounting/compliance/disbursement/HR

Accounting
• \tPreparations of cheque payment to vendors and updating checklist for Cheque Payments in excel sheet.
• \tHandling of cash and cheque deposits into bank to meet accounts submission
• \tUpdating of all disbursements expenses into Disbursement Checklist
• \tOther accounting related support for the team members (Remittance related admin support etc.)

HR
• \tPreparation for All New Employees and Leaving Employees:-
• \tApplication / Termination for Secom Security card, Tenant Card
• \tCoordination of information for printing of name cards
• \tPrepare stationery, office equipment, etc
• \tArrange for hotel and housing whenever necessary
• \tOrientation on office environment (cabinet allocation, stationery, pantry, meeting rooms, office equipments, washrooms, etc)

Others
• \tProviding support for any other administrative duties for team members

Job Requirement

・Experience in related job scope is preffered
・Good working attitude
・Good business manner and good communication skills

Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header "Job Application for "19767, Administrative Assistant".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

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Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135