Job Description & Requirements

• Manage the MD calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the MD and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the MD
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the MD when required.
• Track construction project updates, deadlines, and key milestones to support the MD's awareness and decision-making.
• Preferably experience in the construction or related industries to understand industry terminology and workflows.

Requirements

• Minimum of 3-4 years of relevant work experience as a Personal Assistant or Secretary

• Strong organizational and multitasking skills

• Excellent communication and interpersonal skills

• Ability to work independently and manage multiple priorities

• Attention to detail and problem-solving skills

• Bilingual in English and Mandarin to handle Mandarin Speaking Clients & Business Partners