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0370 - Executive Assistant [ Construction | Admin | Cost Saving ]


THE SUPREME HR ADVISORY PTE. LTD.
4 days ago
Posted date
4 days ago
N/A
Minimum level
N/A
Full-timeEmployment type
Full-time
Executive Assistant / PA to CEO

Working days: Monday - Friday
Official Hours: 9am - 9pm (12 hours activation hours, 6pm - 9pm standby)
In-Office hours: 9am-6pm
Salary: $3800 - $4500 + AWS + Performance Bonus
Office Location: Bukit Batok

Requirements
  • Prefer with some experience working in the construction industry
  • Class 3 driving license
  • Willing to travel overseas when required - with fully reimbursed travelling opportunities for work (USA, China, Malaysia, Indonesia, Europe)

Responsibilities:

Personal Assistance
  • Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
  • Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
  • Attend to personal errands and administrative tasks as required by the CEO
  • Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
  • Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
  • Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration
  • Support in enforcing and updating office policies, procedures, and administrative systems.
  • Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
  • Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)
  • Liaise with project teams and site personnel on behalf of the CEO when required.
  • Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
  • Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support
  • Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
  • Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficiency.

Chew Xing Shan Reg No: R22107044

The Supreme HR Advisory Pte Ltd EA No: 14C7279

WhatsApp: +65 83592812 [Shannon]
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JOB SUMMARY
0370 - Executive Assistant [ Construction | Admin | Cost Saving ]
THE SUPREME HR ADVISORY PTE. LTD.
Singapore
4 days ago
N/A
Full-time

0370 - Executive Assistant [ Construction | Admin | Cost Saving ]