Job Overview:

We are seeking a detail-oriented and proactive Administrative Assistant to provide administrative and clerical support to ensure efficient operation of the office. The successful candidate will assist managers and employees through a variety of tasks related to organisation and communication. A strong ability to multi-task and handle confidential information with discretion is essential.

Key Responsibilities:

• Perform general office duties such as filing, scanning, data entry, and maintaining records
• Answer phone calls, emails, and manage correspondence
• Schedule meetings, appointments, and travel arrangements for senior staff
• Prepare reports, memos, invoices, letters, and other documents as needed
• Order and maintain office supplies and equipment
• Coordinate office maintenance and liaise with vendors or service providers
• Support the onboarding process of new staff (e.g., setting up workstations)
• Assist in organising company events, training sessions, and meetings
• Maintain confidentiality of sensitive information

Requirements:

• Minimum Diploma, Computer Science Engineering, equivalent in Business Administration or related field
• 0-2 years of relevant administrative experience preferred
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint)
• Good verbal and written communication skills in English (other languages an advantage depending on clientele)
• Strong organisational skills with the ability to multitask and prioritise
• Positive attitude, resourceful, and able to work independently or as part of a team