• Manage the CEO's calendar, schedule meetings, and coordinate internal/external appointments and conference calls.
• Serve as the main point of contact between the CEO and stakeholders, maintaining professionalism and discretion at all times.
• Attend to personal errands and administrative tasks as required by the CEO
• Maintain confidentiality and demonstrate sound judgment in handling sensitive matters.
• Handle all travel arrangements, including flight bookings, hotel accommodations, visa applications, and transportation logistics.
• Prepare and compile documents, presentations, meeting materials, and reports; ensure the Director is well-prepared for all engagements.

Office Administration

• Support in enforcing and updating office policies, procedures, and administrative systems.
• Ensure smooth day-to-day operations of the office, including maintenance of office equipment and coordination with service vendors.
• Assist in planning and executing company events, meetings, and celebrations.

Industry-Specific Support (Construction)

• Liaise with project teams and site personnel on behalf of the CEO when required.
• Track construction project updates, deadlines, and key milestones to support the CEO's awareness and decision-making.
• Preferably have prior experience in the construction or related industries to understand industry terminology and workflows.

Ad Hoc Tasks & Strategic Support

• Take initiative to anticipate the CEO's needs and proactively resolve potential issues.
• Undertake special projects or assignments, including basic research, data consolidation, or cost-saving proposals related to office and operational efficience

Requirements

* Minimum of 3-4 years of relevant work experience as a Personal Assistant or Secretary

* Outstanding organizational and time management / Good Communication skills

* Honest, responsible, good in problem solving skill

* An ability to multitask and prioritize daily workload

* Excellent Discretion and confidentiality

* Independent management capability, organizing ability and handling stress ability are

needed

* Bilingual in English and Mandarin to handle Mandarin Speaking Clients, Business Partners, Government and other organizations

* Proficient in MS Office, Excel spreadsheet and excellent computer & AI skills

* Able to work on alternate Saturday(s) and work irregular hours (including public holidays)

only when required