Overview
We are seeking a highly organised and proactive professional to support the Executive Director in driving strategic priorities, managing executive operations, and coordinating high-level projects and communications. This role is ideal for individuals with strong administrative and strategic coordination experience, particularly within healthcare, academic, or public sector environments.

What you'll be doing

• Provide full executive support including complex calendar scheduling, travel arrangements, and meeting preparation
• Act as the primary liaison for the Director, handling internal and external correspondence with professionalism and discretion
• Manage daily operations of the Executive Office and ensure seamless coordination with department leaders and senior managers
• Coordinate and support strategic initiatives, monitor progress of key projects, and ensure timely follow-through on action items
• Prepare briefing notes, presentations, reports, dashboards, and talking points for internal and external engagements
• Draft, review, and manage internal communications aligned with organisational priorities and leadership direction
• Facilitate leadership-level meetings, capturing decisions and ensuring timely execution of follow-ups
• Lead and support special projects and events, working closely with cross-functional teams to achieve key outcomes
• Monitor institutional performance indicators and assist in preparing reports for senior management, board, or ministry-level stakeholders
• Support stakeholder engagement efforts including donor relations, academic and government partnerships
• Identify opportunities to improve internal processes and support change management initiatives
• Undertake additional duties and contribute flexibly to Executive Office priorities as required

What we're looking for

• Bachelor Degree in Business Administration/ Communications/ Healthcare Management or related studies
• 6 - 10 years of experience in executive support, strategic planning, or project coordination, preferably within healthcare setting
• Excellent communication, writing, and interpersonal skills
• Highly organised with strong attention to detail and the ability to manage multiple priorities
• Professionalism, discretion, and the ability to work effectively with senior leadership and diverse stakeholders
• Proficiency in Microsoft Office and experience in preparing executive-level reports and presentations

Interested applicants, kindly furnish us with your full and detailed resume in MS Words format and click "Apply Now" button.

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

JobStudio will not solicit any money, request to use your bank account for business or request you to transfer any monies to any parties. Please be aware of scams impersonating JobStudio and our employees. You may call our office directly for verification. We will not be liable for any loss arising from scams.

JOBSTUDIO PTE LTD

EA License No: 10C4754

EA Personnel: Stephanie Toh

EA Personnel Reg No: R1217674