Only Singapore Citizen or Singapore Permanent Resident need to apply.

Provides essential support to our organization by handling various clerical and administrative tasks, ensuring smooth office operations. Responsibilities include scheduling meetings, handling correspondence, maintaining records, and assisting with general office duties.

Key Responsibilities:

1) Communication: Answering phones, managing emails and other correspondence, and drafting memos and reports.

2) Record Keeping: Maintaining organized filing systems, both physical and electronic, and tracking important deadlines.

3) Document Preparation: Preparing and editing documents, presentations, and reports.

4) Office Support: Managing office supplies, coordinating maintenance of office equipment, and handling expense tracking and budget management.

5) Event Coordination: Assisting with planning and coordination of meetings, conferences, and events.

6) Project Support: Assisting with project management by tracking deadlines and facilitating communication.

7) Customer and Visitor Assistance: Welcoming visitors, directing inquiries, and providing information.

8) Collaboration: Working with other departments to ensure efficient communication and workflow.

9) Other Duties: Performing other related duties as assigned, which may include photocopying, scanning, and binding documents.

Essential Skills:

• Organizational Skills: Ability to prioritize tasks, manage time effectively, and maintain a clean and efficient workspace.
• Communication Skills: Strong verbal and written communication skills for effective interaction with colleagues, supervisors, and external contacts. Knowledge of English, Mandarin & dialects is essential.
• Technical Skills: Proficiency in computer software, including Microsoft Office Suite and other relevant applications such as Excel spreadsheets, Powerpoint, Outlooks and Mircosoft Words etc..
• Problem-Solving Skills: Ability to identify and resolve issues quickly and efficiently.
• Interpersonal Skills: Ability to work collaboratively with others and build positive relationships.
• Attention to Detail: Accuracy and thoroughness in performing tasks.
• Confidentiality: Maintaining discretion and handling confidential information with care.

Educational Requirements:

• GCE 'O' level, High school diploma or equivalent is typically required.

Communications:

• Able to read, write, type English, Chinese and HanYu PinYin