Tecson Engineering is seeking a responsible and proactive Admin Executive to provide comprehensive support across finance, human resources (HR), and general administrative functions. This role is essential in ensuring smooth day-to-day operations and supporting business processes across multiple departments.

Key Responsibilities:

1. Administrative Support

• Perform general administrative duties such as filing, scanning, document control, data entry, and office upkeep.
• Handle correspondence, scheduling, and minute-taking for internal meetings.
• Assist with procurement of office supplies and liaise with vendors for maintenance or purchases.
• Coordinate travel arrangements and accommodation bookings for staff when required.

2. Finance & Accounts Support

• Assist in issuing Purchase Orders (POs), generating invoices, and tracking payments.
• Help prepare supporting documents for claims, audits, and internal reports.
• Perform basic bookkeeping, data entry into accounting software, and expense tracking.
• Liaise with external accountants or auditors when necessary.
• Maintain petty cash and reconcile monthly reports.

3. HR Support

• Assist with recruitment efforts including posting job ads, arranging interviews, and preparing employment contracts.
• Maintain and update employee records, including leave, medical claims, training, and attendance.
• Support onboarding and offboarding processes.
• Help ensure compliance with MOM requirements (e.g., CPF, EP, WP documentation).
• Prepare HR letters such as confirmation, increment, warning, and resignation letters.

4. Project & Operational Coordination

• Support documentation for safety protocols, site clearances, and project administrative needs.
• Help compile and update project-related reports for submission to clients or authorities.
• Liaise with site supervisors or subcontractors for paperwork and logistics coordination.

5. Compliance & Records Management

• Ensure proper documentation of company licenses, insurance, safety certifications, and statutory filings.
• Maintain confidentiality and proper archiving of sensitive business or employee information.

Requirements:

• At least a Diploma in Business Administration, Human Resource, Accounting, or related field.
• Minimum 2 years of relevant working experience in an administrative role.
• Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of accounting software (e.g. QuickBooks, Xero) is a plus.
• Strong communication skills (written and verbal) in English; ability to speak Mandarin is an advantage for liaising with Mandarin-speaking stakeholders.
• High level of accuracy, attention to detail, and ability to multi-task.
• Responsible, trustworthy, and able to work independently with minimal supervision.

Attributes:

• Ability to work independently and collaboratively in a team.
• Strong organizational skills and the ability to prioritize tasks effectively.
• High level of integrity and professionalism.
• Adaptability and willingness to take on new challenges, including ad hoc duties, in the context of accounting and bookkeeping for Tecson Engineering Pte Ltd.