About Us

Tsao Foundation is a leading community healthcare provider in Singapore dedicated to delivering care services to our diverse geriatric population. We are committed to upholding the highest standards of care and compliance to ensure the well-being of our patients and the community we serve.

The role

We are seeking an experienced and highly organized Executive Assistant to support the CEO, Deputy CEO, and Chairperson (as needed) of our non-profit organization. This role is crucial in managing complex scheduling, coordinating board and committee meetings, taking minutes, and handling private and confidential materials. The ideal candidate will be tech-savvy, have experience with corporate minutes taking, and possess some understanding of accounting and compliance.

Key Responsibilities

• Manage complex scheduling and calendar management for the CEO and DCEO, including coordination of meetings and events.

• Organize and facilitate board and committee meetings, including preparing agendas, meeting materials, and taking detailed minutes.

• Handle private and confidential materials with the utmost discretion and professionalism.

• Support the CEO and DCEO in their daily tasks. Ensure efficient office operations and timelines are adhered to.

• Support accurate processing and archiving of information, messages, invitations and related materials.

• Maintain accurate Board & Committee Meeting minutes and ensure compliance with governing regulations and organizational policies.

• Act as a liaison between the CEO, DCEO, Chairperson, board members, and other stakeholders.

• Perform other administrative duties as required to support the Chairperson and DCEO.

Qualifications and Skills

• Bachelor's degree in Business Administration, Management, Accounting or a related field preferred.

• Prior experience as an executive assistant, preferably in a non-profit or charitable organization.

• Proven experience in handling complex scheduling and calendar management, need to have an iron grip on the calendars of the senior leadership to ensure the team aren't overwhelmed.

• Strong organizational skills, with the ability to multitask and prioritize effectively.

• Excellent written and verbal communication skills.

• Tech-savvy with proficiency in Microsoft Office Suite.

• Experience in minutes taking and understanding of non-profit governance.

• Understands accounting principles and compliance framework.

• Ability to handle private and confidential information with discretion.

• Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.

Preferred Skills

• Experience in handling charity and board committee operations.

• Strong interpersonal skills and the ability to work collaboratively with diverse stakeholders.

Application Process

Interested candidates should submit their resume, cover letter, and references. Applications will be reviewed on a rolling basis until the position is filled.

Join our team and contribute to making a positive impact in improving the quality of life of older persons.