Office Administrator, you would have a wide range of responsibilities, including managing office operations, maintaining supplies and budgets, coordinating office events, handling customer inquiries, managing administrative documentation, ensuring timely payments, preparing reports, and working a standard 5-day work week. Your excellent communication, organizational, multitasking, and prioritization skills would be crucial for effectively carrying out these responsibilities.

Job Scope

• Handle Existing and New Customer Enquiries: As part of your role, you may be responsible for addressing customer inquiries, resolving issues, and providing excellent customer service. This could involve communicating with customers via phone, email, or in person.
• Administrative Documentation: You would be responsible for preparing and maintaining various administrative documents, such as agreements, sales order declarations, and other relevant paperwork. This includes ensuring accuracy, completeness, and compliance with relevant regulations.
• Timely Payments by Customers: You may play a role in managing customer payments by monitoring accounts receivable, sending payment reminders, and following up on overdue payments. This could involve coordinating with the finance or accounting department to ensure timely payment collection.
• Preparation and Submission of Reports: You would be responsible for preparing and submitting various reports as required by the organization. This may include financial reports, sales reports, operational reports, or any other reports necessary for monitoring and analyzing office activities.
• 5-Day Work Week: Typically, the Office Administrator works a standard 5-day work week, Monday through Friday, with regular office hours. However, the specific working hours may vary depending on the organization's policies and requirements.

Requirements

• Strong communication skills
• Able to work independently
• Cooperative and supportive team member
• Friendly, positive and solution-oriented disposition

Qualifications and Experience

• "O" level or equivalent
• Minimum 1-2 years of working experience preferred
• Customer service experience is a plus
• Knowledge and experience with Accounting software would be an advantage
• Immediate availability preferred

Interested candidates please submit your resumes to hr@ocisg.com clearly stating expected salary and earliest availability.