Job description

At Miraco Nutripharm, we are dedicated to advancing health and improving lives.
Our goal is to relieve 1 billion people worldwide of pain and discomfort. If you
know of anyone who has been worried about or suffered from any health
problems, join us in making a positive impact by reducing the pain and distress
others have to endure.
As the Executive Assistant, you will report directly to and support the
company's Director in executing our operational and strategic priorities, ensuring
efficient work flows and facilitating smooth communication across the different
departments. This role requires someone who is proactive, detail-oriented, highly
organised with an ability to coordinate different stakeholders and manage
project timelines seamlessly. The ideal candidate thrives in a fast-paced, growing
environment and is comfortable with utilising technology to optimize processes
and improve productivity.

Key Responsibilities:

• Act as a trusted liaison between the Director and internal and external
stakeholders, operating as the primary point of contact for the Director by
handling communications and tasks with discretion and sensitivity
• Organise and optimise the Director's schedule and team deadlines,
ensuring efficient scheduling and following up on action items while
prioritising key commitments and business objectives
• Support the Director by preparing reports, managing ongoing projects and
initiatives, including proposing meeting agendas, note taking, tracking
milestones and deliverables of various projects to ensure accurate and
timely execution
• Develop and update Standard Operating Procedures (SOPs) and manage
company's documents to allow easy access while maintaining
confidentiality on a need to know basis
• Be able to support daily operational tasks, provide HR and administrative
support, as well as cover team members when required

Requirements:

• At least 3 years of working experience as an Executive Assistant
supporting senior management
• Highly organised with exceptional time management skills and high
attention to detail
• Adaptable to changing priorities and able to multi-task effectively in a fast
paced environment with minimal supervision
• Proactive problem solver who is able to anticipate needs and potential
issues before they arise
• Strong interpersonal skills and discretion in handling sensitive information
with confidentiality, professionalism and integrity
• Excellent written and verbal communication skills
• Comfortable with technology and able to use modern productivity tools eg
Microsoft Office, Google Drive, Trello, Slack etc