Job Descriptions

• Submission of documents (Drawings/Reports/Material/Inspections/RFI/Letter/Authorities) to be done via in-house protocol or other electronic data management systems based on project requirement (ie. Aconex, Procore Conject, BIM360)

• Provide full admin support to the Project team

• Prepare, submit, file, scan and follow up of all daily operations of all documents, including drawings, materials and related specifications and technical data related to the project

• Co-ordinate with sources of submission - HQ, Site team, Sub-con and suppliers relating to the detailed information of the documents/materials for approval

• Co-ordinate with the planning team and site team to prepare, compile and submit weekly progress reports

• Assist Project Manager in preparation of presentations to be used in conferences/meetings with internal and external parties

• Co-ordinate with site team for the preparation and compilation of minutes of meeting

• Assist in sending material requisition to HQ-Procurement as needed at project site.

• Monitor the attendance of all personnel at project site.

• Monitoring and ordering of office supplies for project site.

• Act as the liaison person between HQ and project site for staff and worker matters

• BCA SMM document submission

• Any other duties as may be assigned.

Job Requirements

• Diploma in Business Administration or related field (or equivalent experience).
• Previous experience in document control, records management, or a similar role.
• Experience with document management systems and software.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Knowledge of regulatory requirements and industry standards for document control.