• Core Responsibilities:
• Provide full spectrum of secretarial and administrative support to the VP and General Manager Texture and Healthful Solutions Asia-Pacific, and Singapore-based ERLT, duties including but not limited to:
• Managing daily schedule and calendar.
• Managing travel arrangements including itinerary; visa application; generating expenses claims and managing correspondences with overseas offices, including visiting guests
• Organize and co-ordinate meetings and video / audio tele-conferences.
• Assist to prepare documents, reports and presentation slides.
• Set-up and maintain filing system.
• Handle incoming mail and other materials.
• Responsible for the full spectrum of the administration functions of the Singapore Office.
• Manage the office facilities including the reception area
• Greets and sets up workspaces for visitors and guests interfacing with partners to ensure proper access and equipment are assigned.
• Support communication for the Singapore Office
• Support local engagement activities including but not limited to: company year-end event,  new year lunch, care packs, awards celebrations, distribution of awards and certificates etc.
• Responsible for the maintenance of the Singapore Office.
• Assist in procurement of indirect materials and services, including but not limited to: management of corporate hotel rates, SIA Corporate Travel Program, call plans for telecommunications, renovation works to office premises, service apartments etc.
• Maintenance and updating of administration documents in the Singapore sharepoint and MS Teams and various licenses for the operation of the Singapore office, etc.
• Co-ordinate with building management on all matters relating to safety, security and general maintenance of the office space.
• Manage hot desks, locker, car park lots, stationery and pantry needs  
• Manage all 3rd party contracts and contractors on site for the maintenance of the Singapore office including but not limited to: cleaning services, lighting, air-conditioning etc. 
• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration
• Synchronize with administration team to ensure continuous support

Job Requirements

• Strong proficiency in written and spoken languages.
• Excellent in using Microsoft Office and other office technology.
• Experienced in doing calendar planning for multi-region timezone 

Interested and qualified candidates, please send in your application to ivy.yong@recruitexpress.com.sg

Ivy Yong Shi Mei 

R2198995

Recruit Express Pte Ltd 99C4599