Facility admin cum receptionist
Jones Lang Lasalle Property Consultants Pte Ltd
15 days ago
Posted date15 days ago
N/A
Minimum levelN/A
- Responsible for handling incoming and outgoing calls including distribution of any messages.
- Receive, inform and guide visitors including co-ordination with employees. Coordinate and distribute refreshments.
- Co-ordinating client requests for taxis or transport
- Responsible for maintaining all contact registers including suppliers/contractors
- Responsible for management, maintenance and upkeep of the front office/ reception area - clean and presentable at all times
- Operating security gate controls, management of visitor access passes and access control system
- Assist in the generation of work requests/payment approvals and travel requests on behalf of the facilities management team
- Provide assistance in general administrative activities and any other duties as assigned by Senior Facilities Management team including travel requests & booking arrangements
- Maintain conference room booking schedules to maximise efficient use of space
- Manage the mailroom and perform associated functions including management of mail service and courier contractors
- Receive and despatch couriered items
- Participate as a key team member in responses to emergency situations
- Assist with arranging of 'cover' during periods of Annual Leave.
- Co-ordinate and assist Client with local office events
- Consolidate information & generate reports, letters, communications & documents as required by management
- Maintain Helpdesk system. Ensure that facilities staff are made aware of defects requiring action in a timely manner
- Maintain current lists for on-call officers/fire wardens, etc. for use in cases of emergency
- Contribute as an active member of the facilities team.
- Key management responsibilities including securing and issue of keys in accordance with approved site procedures.
- Manage all aspect of the Office Assess Control System including currency of cardholder records and temporary passes
- Other duties as reasonably directed by the Facilities Manager or Senior Account Management
JOB SUMMARY
Facility admin cum receptionistJones Lang Lasalle Property Consultants Pte Ltd
Singapore
15 days ago
N/A
Full-time