Sr / Executive Assistant , (Pre Hospital) , Clinical Ops – 11496SF
•    Location @ Woodlands Campus
•    Office Hours 5 days
•    Perm role
•    3 - 4 mth bonus per annum (inclusive of AWS/ PB/ VB)

•    Admin support to HOD
o    Provide administrative support to Clinical and/or Ops Head of Department e.g. calendaring and meeting scheduling.
•    Admin support for the operations of the facility
o    Update, maintain and publish relevant rosters
o    Secretariat support for meetings e.g. booking of the rooms, setting up of projectors etc.
o    Maintain overall record-keeping for staff e.g. Mask fitting and vaccination records, mandatory training by all staff
o    On and off boarding of staff, e.g. application for IT access, arranging for uniform, desks assignment, arranging for orientation etc.
o    Verify attendance, claims records of staff; process various type of claims based on HR’s claims e.g. transport, conference, shift allowances etc.
o    Source and purchase items for the operations of the facilities e.g. stationery, furniture etc.
o    Assist in raising purchase request, coordinate delivery of consumables and installation for complex procurement.
•    Department Secretary for Emergency Medicine
o    Coordinate with Clinical Services to monitor the compliance to the requirements for
    Supervision of conditionally registered medical staff (e.g. assignment and monitoring of assigned supervisors, submission of supervision reports etc.)
    Accreditation & Credentialing process including renewals of BCLS/ACLS and other documentation requirements.
    Doctors’ BCLS/ACLS and other required renewals/certification for practice
o    Continuing professional education (CPE) for doctors (including submission to SMC for CME points), in coordination with Clinical Services and L&D.
o    Administrative and documentation requirements for compliance to practice standards as assigned by department head, e.g. the collation of Mortality & Morbidity forms for reporting.
o    Serve as a liaison with external parties and manage inter-hospital/external billings for the department in the following:
    Doctors’ teaching sessions, court attendances etc
    Maintain subscriptions and licenses and copyright purchases for the department
    Invoices for support services from vendors/other institutions
o    Assist with research-related administration for the department e.g. collate doctors’ research projects, submission.

How to Apply: send your resume to: jocelynchan@recruitexpress.com.sg    or telegram @jocelynchan ASAP!    
  
Jocelyn Chan| Consultant | Recruit Express Pte Ltd (Healthcare & Lifescience) Company EA Licence number : 99C4599 Personnel EA License: R1331820