Personal Assistant to Building People Consultancy Pte Ltd CEO

Job Descriptions:

• Provide calendar management for CEO. Prioritize inquiries and requests, make good judgement and resolve any scheduling issues in the management of CEO’s calendar to ensure smooth day-to-day engagements.
• Perform a gatekeeping role for CEO on email inboxes and inquiries, compose and prepare correspondences.
• Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organisation, including preparation of reports and presentations, collect and prepare information for meetings, document and write minutes, maintain contact lists, and make travel arrangements etc.
• Maintain an organised and efficient filling system.
• Serve as the point of contact for internal and external stakeholders including Board of Directors.
• Assist to proof-read business contracts, agreements prior submitting to CEO for approval.
• Manage all aspects of CEO’s office services.
• Provide event management, personal tasks and errands support when requested.
• Other ad hoc duties as assigned.

Job Requirements:

• Minimum 5 years of proven experience in an Personal Assistant capacity supporting C-Suite level executives
• Ability to communicate effectively and professionally
• Strong command of English, and good written skills
• Proficiency in Chinese would be an added advantage as this position will be required to liaise with Business Teams in China on regular basis
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint) 
• High adaptability, ability to complete high volume of tasks in a fast-paced environment
• Meticulous and attention to details
• Good time management and ability to prioritize tasks.
• High level of discretion and confidentiality
• Flexible hours as dictated by the needs of business