Lee Kong Chian School of Medicine (LKCMedicine) is looking for a Senior Executive/Assistant Manager who is resourceful, thrives in complexity and works well in a team.

The Candidate will play a key role mainly in, but not limited to the following:

Secretariat to the Student Admissions Committee (SAC) meetings

• Keep up to date on NTU admissions and scholarship policies and procedures
• Perform secretariat duties for the SAC that convenes four times a year

Multiple Mini Interviews (Admissions Interviews)

• Plan and organise the Multiple Mini Interview (MMI) including scheduling of interviewers, candidates and planning staff duty
• Work closely with NTU Office of Admissions (OA) on LKCMedicine admissions requirements
• Liaise with UCAT on publicity, registration and results
• Support Assistant Dean, Admissions on recruitment and training of new Interviewers
• Collate and upkeep of MMI scenarios
• Work with OA and LKCMedicine Communications and External Relations on promotional collaterals including website and social media platforms

Recruitment of students during admissions phase

• Ensure accuracy of admissions data
• In charge of the shortlisting process
• Assist in managing the offer and acceptance numbers and propose to the SAC the number of offers to be made at various stages during admissions
• Work with MOHH and MINDEF on surety signing and NS disruption
• Manage appeal cases in collaboration with OA
• Work with Student Life & Support team on scholarship and financial aid matters
• Prepare admissions reports and presentations for core leadership group and Governing Board

Support for Outreach Activities

• Participate in NTU Open House and LKCMedicine outreach events
• Review and provide inputs to outreach teams (NTU and LKCMedicine) on conduct of outreach activities
• Maintain and update a comprehensive set of admissions frequently asked questions

Policies, Systems and Procedures

• Write and update admissions policies, as required
• Document and update admission processes, including writing up the Standard Operating Procedures to ensure knowledge retention and for internal audit purposes
• Review processes and digitalisation of workflows
• Assist with other department level administrative tasks
• Participate in department level events/activities

Requirements

• A recognised degree in any discipline, with at least 5 years of relevant experience in education management.
• Proficiency in statistics and Microsoft Office applications
• Experience with data management
• Resilient, meticulous and analytical
• Ability to multi-task and work independently under time pressure
• Excellent communication skills (written and verbal)

This is a 3 years contract appointment.

Hiring Institution: LKC