Responsibilities and Duties:

• Manage Scheduling and Calendars: Oversee and coordinate the CEO’s calendar, ensuring efficient time management and prioritization.
• Meeting Coordination: Plan, organize, and coordinate internal and external meetings chaired by the CEO, including Board, Executive committee and Committee meetings.
• Document Management: Prepare, organize, and manage documents for meetings and other executive functions.
• Minutes and Follow-up: Record accurate meeting minutes and liaise with stakeholders to ensure timely follow-up on action items.
• Office Administration: Handle all administrative arrangements, ensuring smooth daily operations of the office.
• Communication and Correspondence: Manage communication on behalf of the CEO, including drafting and responding to emails and other correspondence.
• Information Gathering and Presentation: Compile relevant information and create high-quality presentations as needed.
• Event Management: Collaborate with internal and external stakeholders to coordinate and manage events.
• Additional Duties: Undertake other responsibilities as assigned to support the CEO and office functions.

Job Requirements:

• Minimum Diploma in Business Administration or equivalent;
• Preferably with 8 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to manage stressful situations and to use sound judgement and initiative, particularly as it relates to handling sensitive and/or confidential information;
• Excellent and effective written and oral communication skills, problem-solving skills, time management skills; attention to details