Lee Kong Chian School of Medicine is looking for an Senior Executive/Assistant Manager to the Vice Deans.

The incumbent will be playing a key role in, but not limited to:

• Provide secretarial support to Vice Deans and assist them in handling correspondences to internal and external parties
• Provide general administrative support in coordinating meetings, seminars, workshops and events for the Vice Deans (including arranging of facilities and logistics)
• Maintain records of activities and projects organized by the Vice Deans
• Provide support in monitoring and tracking of activities and programs; manage any other administrative duties as assigned by the supervisor.
• Manage the calendar of Vice Deans strategically, schedule meetings, conference calls, and other engagements to optimize their time.
• Plan and coordinate the travel arrangement (flight/hotel/transportation) for them.
• Perform other general duties include covering for the other PAs as and when necessary.

Requirements:

• Degree holder in Business / Secretariat Studies with LCCI Private Secretarial Certificate or its equivalent
• At least 4 years of experience in an administration role, preferably in Higher Education
• Experience in taking notes of meeting and transcribing of audio recordings
• Good command of English with excellent communication, organizational and interpersonal skills
• Meticulous and able to work independently and effectively in a fast-paced environment
• Able to handle multiple assignments concurrently (all with tight deadlines), with minimal supervision
• Outgoing and confident personality with a pleasant disposition

Hiring Institution: LKC