Job Description:

1) Resource Management

• Works with PIs for charging of manpower for grants.
• Works with PIs for EOM budgeting for grants.
• Monitors and tracks the actual headcount hired/EOM spent versus budget for grants and alerts PI when grant balance runs low and take necessary action.
• Ensures EOM postings for grants are done correctly (e.g. reclassification of bonus to correct project).
• Ensures accurate and timely submission of fund requisitions and final statement of accounts for grants.
• Supports the audit of grant projects such as providing documentary evidence to the auditor to support the manpower expenditure.

2) Learning & Development

• Supports the planning and execution of training programmes.
• Monitors and updates training expenditure versus the planned budget monthly.
• Coordinates with employees and vendors to register for training.
• Partners with HR, Procurement and Finance teams to ensure training process is adhered to.
• Learning admin for Udemy and other Learning Management Platforms.
• Organizes in-house training and workshops such as orientation programmes for new joiners and management tea sessions.
• Drives regular communications of new training and team-building initiatives.
• Supports managers to coordinate with vendors to plan and execute effective team building initiatives.

3) Student Admin

• Consolidates student applications and match with internal requirements.
• Schedules interviews with interview panel.
• Coordinate with HR/departments on student matters.
• Updating IHPC student database.
• Any other tasks/initiatives as assigned.

Job Requirements:

• Diploma or bachelor's degree in related field or business administration/Finance.
• 1 to 2 years' experience in Resource or Grant Management, Learning & Development Administration will be preferred.
• Good interpersonal and communication skills.
• Detail oriented and a keen problem solver.
• Adaptable and able to thrive in a dynamic work environment.
• Able to work independently and as a team.

The above eligibility criteria are not exhaustive. A*STAR may include additional selection criteria based on its prevailing recruitment policies. These policies may be amended from time to time without notice. We regret that only shortlisted candidates will be notified.