RecruitFirst is hiring for administrative assistant for our client in education industry.

Location            : Nearest MRT Dhoby Ghaut

Pay                    : Up to $2,300/month

Duration           : 1st June 2024 - 1st December 2024

Working hours : 9AM - 6PM

Job Scope
Processing of New Student Pass Application
o Check documents and email sales team/PM to request for additional documents if application is incomplete
o Analysis every application receives and write to sales manager/director for approval to proceed if it falls under risk factors checklist
o Submit application online via ICA website
o Track IPA application status daily
o Email sales team to inform Student Pass application status
o Approved application prints out IPA and make copies for Anthony’s collection (KHEA) / email sales consultant (KF)
o Save a copy of IPA/E-form in KSS
o Rejected application follow up with sales team to prepare appeal letter for ICA submission
o Remind PM to inform students to collect Student Pass before IPA expiry
o Update IPA weekly report and send to vendor

Processing of Renewal Student Pass application and transfer school application
o Email PM for student’s attendance and results
o Submit renewal application online via ICA website
o Release attendance online via ICA website (transfer school)
o Track renewal IPA application status daily
o Email PM to inform Student Pass application status
o Follow up with PM on ICA reject & request documents case
o Save and upload a copy of IPA letter together with E-form in Sharepoint and KSS
o Update excel file & send reminder to PM to collect Student Pass before IPA expiry

Processing of Student Pass Cancellation
o Email PM for student’s attendance and results
o Submit renewal application online via ICA website
o Release attendance online via ICA website (transfer school)
o Track renewal IPA application status daily
o Email PM to inform Student Pass application status
o Follow up with PM on ICA reject & request documents case
o Save and upload a copy of IPA letter together with Eform in Sharpoint and KSS
o Update excel file & send reminder to PM to collect Student Pass before IPA expiry

Navision/KSS/Excel File
o Update IPA, FIN number and expiry date into Navision/KSS and once Student Pass is approved
o Upload and update STP collection date
o Update Student Pass status to “Approved” or “Cancel” in KSS once ICA approved or STP cancelled

Others
o Maintain and update Student Pass monitoring report daily
o Assist with Reporting Days (KHEA)
o Covering other team members if the other party is not around

Requirements
• Candidates must possess at least a Diploma in any field
• At least 2 years of experience will be preferred
• Proficiency in Microsoft Office

Interested candidates please whatsapp Diana at 83588221 the following details:

Quote: Admin Assistant

Full Name:

Email: 

Diana Zhuang (Outsourcing Team) / James Ang Guan Heng

R1434580

RecruitFirst Pte Ltd

EA13C6342