Location at Biopolis (Beside Buona Vista station)
Office Hours Mon to Fri
Expected salary: $2100 - $2300.
Start work: Immediate
Equipment Maintenance
Create and update equipment card, service contracts, service calls in SAP system.
Extract monthly report of expiring preventive maintenance contracts and send email reminder to users.
Invoice Processing
Check, sort and process invoices and verify them against SAP system.
Alert Procurement Team if mistakes are spotted.
Liaise with vendors and users for invoices, credit note, installation dates etc.
Obtain approval and signatures from users/managers.
Print, scan, re-index and save documents into Therefore system and S Drive before filing them up
Assist Procurement and Accounts Teams with month end and year end account closing.
Assist with quarterly common stock take.
Assist in other ad-hoc procurement related duties.
Vendor Database
Request and ensure new vendors fill up the Vendor Registration form before sharing details with Accounts
Assistant to create accounts in the SAP system for new vendors.
Save a copy of the Vendor Registration form in S drive.
Purchase Order Processing
Review purchase requisitions for completeness and accuracy.
Follow up on discrepancies with the initiating party/user.
Identify suitable vendors for the requested items, including corresponding with them on prices, product
availability and delivery.
Review quotations provided and check offered prices against past purchase records.
Update the price lists when necessary.
Communicate and negotiate with vendors for improved purchase terms, including reduction in price.
Process requisitions into purchase orders using the SAP system and any change orders within 24 hours upon
receipt of final confirmation from initiating party/user.
Ensure that all purchase orders are approved by the appropriate authority daily.
Send approved purchase orders to vendors and to users initiating the requests.
Follow up with vendors to ensure that orders are shipped and delivered on promised dates or to expedite
deliveries based on users’ requests.
Respond to users’ inquiries about order status, changes, or cancellations.
Interested candidate, kindly send a copy of your resume to adelinelim@recruitexpress.com.sg OR WA me at https://wa.me/+6586505041 NOW.
Adeline Lim Xin Ying [R23112000]
Email Address: adelinelim@recruitexpress.com.sg
Recruit Express Pte Ltd
EA Licence No: 99C4599