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Senior Executive / Assistant Manager, Administration Support
This position is part of a team at the University level to provide shared administrative support for faculty searches across Colleges. The objective is to enable the University to hire faculty on a timely basis.

The successful candidate will plan and monitor closely the status for each of the assigned faculty searches to ensure that the hiring timelines are met. He/She will support the School HR Business Partner in partnering with the Dean, Chair and School Search Committee to manage all activities of the faculty search at the College/School level, including the following:

Start a faculty search
  • Work with Dean and Chair to form and appoint School Search Committee (SSC)
  • Seek approval on proposed expenses
  • Draft Search Announcement/ Job Advertisement
  • Advertise job on identified internal and external channels

Facilitate shortlisting and assessment of candidates
  • Coordinate with shortlisted candidates to collate resumes and dossier
  • Solicit references for shortlisted candidates
  • Maintain a record of SSC's evaluation of all applicants
  • Organise campus visits for top candidates
  • Check through the search report submitted by the SSC and ensure that it addresses the requirements outlined in the policy
  • Compile all documents required by the policy to be accompanied with the search report

Facilitate review and approval of selected candidates
  • Draft reports for Chairs and Deans
  • Facilitate to seek approval from Chair and Dean on the selected candidate
  • Collate and submit the dossier and reports required for seeking University's approval on the selected candidate

Key Requirements
  • Bachelor degree in any disciplines; Diploma holders will be considered based on merit of experience
  • Experience in performing voluminous administrative tasks, including checking of documents and data for accuracy, drafting summary reports and ensuring compliance with policy and procedure
  • Good communication skills
  • Strong planning and organisation skills
  • Proficient in Microsoft Office applications
  • Good team player, meticulous with service-oriented mindset

This is a 1-year contract position and only candidates who are comfortable with contract appointments should apply.

Hiring Institution: NTU
Related tags
Senior Executive / Assistant Manager, Administration Support
10 days ago