This position is part of a team at the University level to provide shared administrative support for faculty searches across Colleges. The objective is to enable the University to hire faculty on a timely basis.

The successful candidate will plan and monitor closely the status for each of the assigned faculty searches to ensure that the hiring timelines are met. He/She will support the School HR Business Partner in partnering with the Dean, Chair and School Search Committee to manage all activities of the faculty search at the College/School level, including the following:

Start a faculty search

• Work with Dean and Chair to form and appoint School Search Committee (SSC)
• Seek approval on proposed expenses
• Draft Search Announcement/ Job Advertisement
• Advertise job on identified internal and external channels

Facilitate shortlisting and assessment of candidates

• Coordinate with shortlisted candidates to collate resumes and dossier
• Solicit references for shortlisted candidates
• Maintain a record of SSC's evaluation of all applicants
• Organise campus visits for top candidates
• Check through the search report submitted by the SSC and ensure that it addresses the requirements outlined in the policy
• Compile all documents required by the policy to be accompanied with the search report

Facilitate review and approval of selected candidates

• Draft reports for Chairs and Deans
• Facilitate to seek approval from Chair and Dean on the selected candidate
• Collate and submit the dossier and reports required for seeking University's approval on the selected candidate

Key Requirements

• Bachelor degree in any disciplines; Diploma holders will be considered based on merit of experience
• Experience in performing voluminous administrative tasks, including checking of documents and data for accuracy, drafting summary reports and ensuring compliance with policy and procedure
• Good communication skills
• Strong planning and organisation skills
• Proficient in Microsoft Office applications
• Good team player, meticulous with service-oriented mindset

This is a 1-year contract position and only candidates who are comfortable with contract appointments should apply.

Hiring Institution: NTU