Key Responsibilities

Finance & Procurement Coordination

• Support Accounts Payable functions, including data entry, invoice verification, and record maintenance
• Prepare and issue Purchase Orders in accordance with established procedures
• Perform 3-way matching of Invoices, Delivery Orders, and Purchase Orders to ensure accuracy and compliance
• Assist in the preparation of sales quotations and basic costing coordination
• Liaise with vendors and internal stakeholders on billing, documentation, and procurement matters

Human Resource & Compliance Support

• Maintain accurate employee records, including attendance, leave, and personnel information
• Support Work Permit and S-Pass applications, renewals, and regulatory submissions in compliance with MOM requirements
• Coordinate recruitment activities, including interview scheduling and onboarding arrangements
• Assist in HR documentation and ensure adherence to company policies and regulatory requirements
• Arrange and coordinate staff training programmes, including tracking participation and maintaining training records
• Support ISO documentation and training compliance where applicable

General Support

• Coordinate daily office operations to ensure efficient workflow and communication across departments
• Handle general enquiries and correspondence in a professional and timely manner
• Maintain proper documentation, filing systems, and records management practices
• Facilitate coordination between Finance, HR, and Operations teams to support business functions

Required Qualifications & Competencies

• Diploma or Degree in Business Administration, Human Resources, Accounting, or a related discipline
• Minimum 1–2 years of relevant experience in administrative, HR, finance, or coordination roles
• Strong organisational and multitasking abilities with attention to detail
• Effective interpersonal and communication skills
• Proficient in Microsoft Office applications (Excel, Word, Outlook)

Preferred Qualifications

• Prior experience in the Construction, Engineering, or related industries
• Familiarity with Work Pass applications (Work Permit / S Pass) and basic accounting processes
• Exposure to ISO standards or compliance-related documentation is an advantage