• Provide overall administrative oversight and support for FM departmental operations, ensuring accountability, timeliness, and compliance with internal requirements.
• Coordinate administrative workflows, including document control, filing systems, shared information repositories, and record management.
• Support the FM Head of Department in organising meetings, briefings, submissions, and preparation of reports, data analysis, and KPIs for management and regulatory reporting.
• Act as the administrative point-of-contact for Integrated Hospital Asset Management (IHAM) matters, including coordination with relevant external stakeholders.
• Process procurement requests, sourcing activities, service agreements, and ad-hoc administrative purchases as assigned.
• Manage the timely processing of invoices, claims, payments, and billings for service providers.
• Assist in budget administration activities such as annual budget submissions, accruals, expenditure tracking, and monitoring of CAPEX, OPEX, and MOHRR-funded projects and contracts.
• Maintain and update departmental asset records, inventories, SOP master lists, and quality documentation.
• Perform quality checks on incoming technical documents such as Operation & Maintenance manuals and as-built drawings.
• Plan, coordinate, and provide administrative support for internal and external audits, including MOH licensing and inspections, ISO audits, IT/DP, FM CSA, and other regulatory or accreditation requirements.
• Collaborate with the FM Contract Management team on managing agent matters, including staff compliance tracking, work orders, permits, licenses, claims, and contract-related administrative follow-ups.

Requirements

• Bachelor's degree in Facilities Management, Engineering, Business Management, or a related discipline.
• At least 3 years of relevant administrative experience, preferably within the building, facilities, or infrastructure sector in large organisations.
• Familiarity with procurement, contract administration, financial tracking, quality management, and facilities management processes.
• Strong written and verbal communication skills, with the ability to coordinate across multiple stakeholders.

To submit your application, please apply online apply@rn-care.comor call +(65) 6223 0323 for private and confidential discussion.

Your interest will be treated with the strictest of confidence. We regret that only shortlisted candidates will be notified or contacted.

RN Care Pte. Ltd.
EA License No: 17C8900