Objectives of the position:      

Provide reliable and professional administrative support to the CEO and C‑Suite leadership team. Ensure smooth coordination of schedules, travel, communication. This role is also the main point of contact for facilities at our Lorong Chuan office.

Job Brief:

The Executive Assistant supports the CEO and C‑Suite team with day‑to‑day administrative needs including scheduling, travel arrangements, communication prioritisation, and operational coordination.

Key Responsibilities:

Executive Support to CEO & C‑Suite

• Manage calendars, meeting scheduling, and daily coordination for the CEO

• Coordinate travel arrangements including flights, accommodation, visas, itineraries, and expense claims for all the C-Suite (All CXOs)

• Handle confidential information with a high level of professionalism and discretion.

• Provide general administrative assistance and ad‑hoc support to senior leadership.

Workplace & Administrative Coordination

• Manage office administrative tasks such as supplies, vendor coordination, procurement support, and documentation.

• Assist with internal meetings, staff activities, and leadership‑related events or visits.

• Maintain inventory tracking and support general administrative processes

Facilities Management Coordination

• Serve as the primary coordinator for facilities issues & maintenance needs

• Liaise with building management, contractors, and service providers for repairs, maintenance, and safety matters.

• Support tenancy, access control, and building‑related compliance requirements.

• Monitor cleanliness, housekeeping standards, and escalate issues when required.

• Track and ensure timely closure of all facility-related issues.