Admin / Accounts Assistant

(Glass & Aluminium Subcontractor)

Location: Singapore
Employment Type: Full-time

Industry: Glass & Aluminium / Construction Subcontractor

Key Responsibilities

Procurement & Supplier Coordination

• Prepare and place purchase orders for glass, aluminium, hardware, and related materials
• Follow up and chase suppliers on order status, delivery schedules, and outstanding items
• Liaise with suppliers on pricing, invoices, and delivery discrepancies

Inventory Management

• Maintain inventory records for materials in and out of warehouse/site
• Coordinate with site supervisors on material issuance and returns
• Assist to develop digital inventory management system and ensure inventory records are accurate and updated regularly

Administrative & Accounts Support

• Assist with invoice checking, matching POs and delivery orders
• Support basic accounts tasks such as data entry, filing, and record keeping and look into digitalisation of processes

General Support

• Assist management with ad-hoc administrative and operational tasks as required
• Support coordination between office, site teams, and suppliers

Requirements

• Diploma
• Basic knowledge of procurement and inventory tracking
• Familiar with Microsoft Excel, Word, and basic accounting software (e.g. AutoCount, Xero, QuickBooks - advantage)
• Able to work independently and follow up matters proactively
• Good organisational skills and attention to detail
• Comfortable communicating with suppliers and site personnel
• Ability to handle multiple tasks and meet deadlines

Preferred (Advantage)

• Familiar with delivery orders (DO), purchase orders (PO), and invoices

• Mandarin-speaking (to liaise with suppliers) preferred
• Passionate to automate manual tasks and digitalise workflows to improve processes

Salary & Benefits

• Salary: SGD $2,000 - $3,000 (commensurate with experience)
• CPF contributions (if applicable)