Role Summary / Purpose

The facilities Coordinator is responsible for managing office and lab operations, site maintenance and site security and safety. The facilities Coordinator reports to the Office Manager, ASEAN.

Key Responsibilities

• Daily Operations: Manage front-desk support at the office, Visitor Management, courier services and office/lab operations.
• Maintain appropriate levels of office supplies consistently with firm purchasing practices
• Coordinates office management activities - e.g. Fire warden, renovation
• Maintenance & Repairs: Coordinate with vendors for site cleanliness, pest control, equipment service, HVAC, lighting, fire safety systems, annual power shutdown support etc.
• Vendor management: Ensure vendor service quality, completion of facility management tasks, timeliness of service reports, invoice reviews etc.
• Building management: Coordinate with landlord on lease matters, season carpark, building access cards
• Space Management: Oversee workstation allocation, office move and seating arrangements.
• Health & Safety: Ensure compliance with fire safety regulations, workplace ergonomics, and security protocols.
• Badge control: New hire badges/replacement badges/deactivation of badges
• Inventory Control: Manage office, pantry, and stationery supplies.
• Reporting: Update asset inventories, and report facility issues to management.
• Any other tasks/projects as assigned by the manager.

Job Requirements

• 2-3 years in facilities management, operations, or administration have added advantage
• Strong communication, organizational, and vendor management skills.
• Familiarity with building systems and MS Office.
• Fast-paced, requiring proactive problem-solving.

Interested candidates may send resumes to khaiven.tay@persolapac.com or apply through the application system. Regret to inform that only shortlisted candidates will be notified.

PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E
EA License No. 01C4394 • EA Registration No. R21101254 (Tay Khai Ven)

By sending us your personal data and curriculum vitae (CV), you are deemed to consent to PERSOLKELLY Singapore Pte Ltd and its affiliates collecting, using and disclosing my personal data for the purposes set out in the Privacy Policy which is available at www.persolkelly.com.sg I also acknowledge that I have read, understood, and agree to the said Privacy Policy.