We are looking for a responsible and organised Admin Officer to support our Facilities Management (FM) operations. The role provides administrative and coordination support to site and operations teams, ensuring smooth day-to-day operations and proper documentation.

Key Responsibilities

• Provide administrative support to FM operations and site teams
• Prepare, manage, and maintain operational documents, reports, and records
• Assist in work order processing, service reports, and submission documents
• Coordinate with operations, engineering teams, and subcontractors on admin matters
• Support procurement documentation, purchase requisitions, and invoice tracking
• Maintain proper filing, document control, and audit records
• Schedule meetings, prepare minutes, and follow up on action items
• Support manpower records, attendance tracking, and general office administration

Requirements

• Diploma or Certificate in Business Administration or related field
• Minimum 1-3 years of administrative experience
• Experience in Facilities Management, engineering, or construction environment preferred
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good organisational and communication skills
• Able to work independently and handle multiple tasks