Role

This role will provide administrative and secretarial support to the General Manager.

Job Responsibilities

1. Supports the General Manager with daily secretarial and administrative duties including but not limited to calendar management, travel arrangements, expenses management, event management and file management.
2. Reminds the General Manager on important tasks and deadlines
3. Prepares correspondences, meeting agendas, and presentation materials requested by the General Manager.
4. Prepare documents for authorization by the General Manager.
5. Drafts letters and official information releases
6. Responsible for recording, transcribing and distributing minutes of the daily morning operational briefings
7. Collates all departments' monthly reports and compiles them into as a consolidated report for submission to the Owners.
8. Manages all phone calls and prioritizes incoming communications for the Executive Office.
9. Assist in project tracking and follow-ups to ensure timely completion of deliverables
10. Liaises and corresponds with both internal and external stakeholders.
11. Coordinating events and relevant logistics where needed
12. Performs other ad-hoc duties/projects as assigned by the management.

Requirements

• Minimum Diploma and above
• At least 5 years prior experience in a similar capacity, preferably from Hospitality sector
• Discretion and tact for dealing with confidential information.
• Able to work independently and manage multiple priorities in a dynamic environment.
• Proven ability to work collaboratively with Senior Management
• Good written and oral communication skills
• Excellent administration and organizational skills
• Self-motivated individual who is able to multitask
• Meticulous and an effective problem solver
• Strong sense of responsibility and able to complete tasks with minimal supervision
• Proficient in MS Office (Word, Excel and PowerPoint)
• Works well under pressure