‐ Provide day-to-day administrative support to the Culinary Services team

‐ Manage filing, data entry, documentation and record-keeping (softcopy and hardcopy)

‐ Coordinate with vendors and suppliers on quotations, deliveries and documentation

‐ Track purchase orders, delivery orders and invoices for food supplies and equipment

‐ Maintain inventory records, consumption logs and stock trackers

‐ Support the Finance Department with documentation for procurement of food supplies, especially perishables

‐ Ensure compliance with food safety regulations and internal audits, including hygiene certifications, cleaning schedules, temperature logs and pest control records

‐ Prepare basic reports, summaries and spreadsheets for management review

‐ Handle ad-hoc administrative tasks as required
‐ Based in nursing home kitchen/office environment

‐ 5-day work week; occasional support for events, audits or urgent issues may be required

‐ PPE and hygiene protocols to be followed when accessing kitchen and resident care areas
‐ Minimum GCE "O" Levels / NITEC / Diploma preferred

‐ 1-2 years of administrative experience; experience in F&B, healthcare orfinance documentation is an advantage

‐ Proficient in Microsoft Office (Word, Excel, PowerPoint)

‐ Organized, detail-oriented and able to meet deadlines

‐ Good communication and coordination skills

‐ Able to handle confidential information appropriately

‐ Team player with a positive and proactive attitude