Position Summary

We are seeking an all-rounder secretary to join our fast-growing asset management startup. He/ she should support the principal by managing high-level administrative, operational, and strategic tasks. Act as a strategic partner and gatekeeper, ensuring time and priorities are effectively managed.
This is ideal role for people who are versatile and "can do" attitude. This ideal candidate should thrives in a high-growth, fast-paced, and entrepreneurial environment, and who can balance strategic vision with operational execution.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination across multiple time zones if required.
• Good to have experience in preparing meeting materials, investment decks, and executive briefings.
• Assist with client meeting logistics - including agendas, minutes, and follow-ups.
• Handle confidential correspondence, documentation, and record-keeping.
• Track key business deliverables, deadlines, and investor communications.
• Coordinate with finance, operations, and compliance teams on business projects.

Investor Relations & Communication

• Support communication with investors, partners, and clients in a professional and timely manner.
• Help prepare and edit investor letters, presentations, and event materials if required.
• Maintain CRM or investor databases, ensuring accuracy and confidentiality.

Administrative & Office Management

• Oversee travel arrangements (domestic and international), accommodations, and expense reporting.
• Manage vendor relationships, office logistics, and supplies as needed.
• Coordinate internal and external events, including team offsites and investor gatherings.

Personal Assistance

• Provide personal support to the executive, including scheduling of personal appointments, family-related arrangements, and travel.
• Manage household administration, personal finances, or errands where required.
• Liaise with service providers, family offices, and other personal contacts.
• Maintain discretion and confidentiality across all personal and professional matter

Qualifications

Education & Experience:

• Bachelor's degree in business administration, Finance, Communications, or related field preferred.
• 5+ years of experience as an EA or PA supporting C-level executives, preferably within asset management, private equity, investment banking, or financial services.
• Strong understanding of financial terminology, corporate structures, and investor dynamics.
• Experience working in fast-paced, high-stakes environments.