Role Purpose

Responsible for managing, controlling, tracking, and distributing all project documentation in accordance with project procedures. Supports engineering, procurement, and construction teams by ensuring documentation is accurate, properly filed, and accessible.

Key Responsibilities

• Maintain and manage all incoming/outgoing project documents, transmittals, and correspondence.
• Ensure documents are stored, coded, and archived in accordance with project Document Management System (DMS) procedures.
• Prepare document registers, status logs, and weekly/monthly reporting for project teams.
• Execute quality checks on documents for accuracy, revision alignment, metadata completeness, and formatting consistency.
• Control the distribution of documents to internal teams, clients, and vendors.
• Track review cycles and ensure timely return of comments/approvals.
• Coordinate with engineering teams, suppliers, and subcontractors on document submissions.
• Maintain confidentiality and ensure only authorized personnel access controlled documents.
• Support audits, handover packages, and project close-out documentation.

Qualifications

• Diploma or degree in Administration, Engineering, or related field.
• 3-7 years experience as a Document Controller, preferably on EPC/EPCI, offshore, or engineering projects.
• Strong experience with DMS platforms (Aconex, EDMS, Procore, SharePoint, etc.).
• Mandarin Chinese language proficiency (speaking, reading, writing) is preferred for coordination with Mandarin-speaking vendors.
• Excellent organizational skills and attention to detail.
  
  EA license:
  
  24S2543 | R1659662