Administrative Assistant (3-Month Contract, Extendable to 1 Year)

Salary: $2,400 - $2,500 per month
Location: Toa Payoh

Working Hours:
• Monday to Thursday: 8.30am - 6.00pm
• Friday: 8.30am - 5.30pm

Job Overview
We are seeking a dedicated and organised Administrative Assistant to support training coordination, office operations, and basic claims processing. The ideal candidate is detail-oriented, able to work independently, and comfortable interacting with both internal staff and external vendors.

Key Responsibilities
• Support a government-linked organisation in training administration that does not require system access, including:
 - Registering staff for external training courses
 - Preparing documents for training-related purchase orders
 - Liaising with external training providers
 - Managing staff nominations for training

• Manage staff access cards, including issuance, updates, and tracking

• Update and process basic staff claims for information technology expenses and mobile phone usage

• Coordinate with office equipment vendors, such as beverage machine providers, for ingredient top-ups and maintenance

Requirements
• GCE O Levels and above.

• Strong organisational and coordination skills
• Good communication abilities
• Comfortable working with internal stakeholders and external vendors
• Able to handle administrative tasks independently