Horizon Shipmanagement is seeking a detail-oriented, responsible, and proactive Accounts Cum Admin Assistant to support our finance and administrative operations. The ideal candidate will assist the Accounts Executive/Manager in day-to-day accounting functions while also providing essential administrative support to ensure smooth office and vessel-related workflows.

Key Responsibilities

Accounting Responsibilities

• Assist in daily bookkeeping, data entry, and maintaining accurate financial records.
• Handle Accounts Payable and Accounts Receivable, including invoice verification, vendor payment preparation, and billing.
• Prepare petty cash records, and expense claims.
• Support monthly closing activities and preparation of financial reports.
• Maintain vessel-related accounting files, crew payroll summaries, various invoices.
• Assist in liaising with auditors, banks, vendors, and service providers as required.
• Ensure all financial documents are properly filed, organized, and archived.

Administrative Responsibilities

• Provide general administrative support to the office, including correspondence, filing, scheduling, and document management.
• Assist in coordinating personnel trainings, and personnel files.
• Handle office procurement, stationery supplies, and vendor coordination.
• Support HR and Operations departments in preparing letters, forms, reports, and logistics arrangements when required.
• Assists in generating quotations to clients.
• Maintain records related to vessel operations, certificates, contracts, and compliance documents.
• Assist in arranging travel bookings, visas, and accommodation for crew or staff when needed.
• Ensure visitors and stakeholders are attended to professionally.

Requirements

• Diploma or Certificate in Accounting, Business Administration, or related field.
• 1-3 years of relevant accounting and/or administrative experience (experience in maritime industry is an advantage).
• Proficient in MS Office (Excel, Word) and accounting software (Xero).
• Basic understanding of bookkeeping principles.
• Strong attention to detail and good organisational abilities.
• Able to multitask, work independently, and meet deadlines.
• Good communication skills in English and preferably Mandarin (written & spoken).
• Positive attitude, integrity, and willingness to learn.