Admin Assistant (Based in site office, WEST, 5.5 days)
LEIGHTON CONTRACTORS (ASIA) LIMITED (Singapore Branch)
21 days ago
Posted date21 days ago
N/A
Minimum levelN/A
Job Scope
Requirements:
- Coordinate e-SIC processes both internal and external, including liaising with subcontractors and suppliers.
- Collaborate with internal teams to arrange gate passes for vehicle access and personnel entry to plant for contractors, suppliers, and subcontractors.
- Work with contractors to source Hubber Tech issuance for internal staff and subcontractors while maintaining an accurate register and issuance summary.
- Manage the registration of Face ID for internal staff and ensure proper documentation.
- Maintain Hubber attendance records and submit attendance summaries to client as required.
- Liaise with suppliers for calibration of gas meters and Self-Contained Breathing Apparatus (SCBA) equipment.
- Source Personal Protective Equipment (PPE) such as safety shoes, uniforms, helmets, glasses, earplugs, and masks; handle quotation requests and submit Purchase Requisition (PR) forms to QS for processing.
- Upload monthly plant and equipment maintenance reports onto Hubber.
- Coordinate documentation for internal and external audits.
- Maintain and update both internal and external training matrices.
- Prepare and submit all Transfer Request Forms (TRF) in a timely and accurate manner.
- Provide temporary coverage for the Document Controller role during their absence
- Manage the submission and tracking of all claims to maintain operational efficiency.
- Oversee administrative tasks, including ordering stationeries and organizing meeting room bookings
- Handle the issuance and return of personnel equipment, including preparing the necessary documentation for new employees and resignees
- Support and execute ad-hoc tasks or assignments as directed by the HR department to ensure smooth operations.
Requirements:
- Diploma in any faculty
- Minimum 5 years related experience, preferrably COnstruction industry
- Familiar with NewForma
JOB SUMMARY
Admin Assistant (Based in site office, WEST, 5.5 days)
LEIGHTON CONTRACTORS (ASIA) LIMITED (Singapore Branch)
Singapore
21 days ago
N/A
Full-time
Admin Assistant (Based in site office, WEST, 5.5 days)