As a Secretary / Personal Assistant, you will provide secretarial support and administrative support to the Director. In this role, you will play a key part in ensuring smooth operations across teams by managing administrative tasks, coordinating meetings, handling correspondence, organizing travel arrangements, and supporting various day-to-day operations to help the Director focus on key priorities.

Your key responsibilities will include:

• Provide administrative support, including managing calendars, scheduling meetings, and handling calls.
• Organize and maintain files, records, and documents for team activities and client information.
• Assist in preparing reports, presentations, and materials for meetings and projects.
• Coordinate and manage meetings, conferences, and team events, including taking minutes and following up on action items.
• Serve as a point of contact for internal and external communications with clients and stakeholders.
• Manage travel arrangements, including itineraries, accommodations, and transportation for the team and clients.
• Process and track invoices, receipts, and purchase requests, ensuring timely payments and accurate records.
• Assist in organizing company events, workshops, and projects, ensuring deadlines are met.
• Provide high-level administrative support to the Managing Director, including scheduling appointments and preparing materials.
• Handle confidential information with discretion and assist with personal errands and financial management tasks.
• Handling general administrative tasks and other ad-hoc duties as assigned.

What we are looking for in a candidate:

• Multilingual Skills: Proficiency in Mandarin is highly preferred, as many of our clients and team members are Chinese-speaking. Being comfortable in a multilingual environment is a big plus.
• Qualifications: GCE A-Level preferred; Secretary experience is a plus
• Committment: Able to commit for two years or more, to aid the manager, and be able to grow and learn under his guidance.

If you are driven, eager to learn, and ready to grow in a supportive and dynamic environment, we'd love to meet you!

Pay: $2,800.00 - $4,000.00 per month

Benefits:

• Parental leave
• Professional development
• Work from home

Work Location: In person