Overview

We are seeking a highly organised, proactive, and trustworthy Executive Assistant / Office Administrator to support a Family Office based in Singapore. This role combines executive support to the Principal and family members with responsibility for the smooth day-to-day running of the office.

The ideal candidate will have strong administrative and coordination skills, excellent attention to detail, and the ability to manage multiple priorities in a fast-paced and confidential environment.

Key Responsibilities

Executive Support

• Provide full executive assistance to the Principal and family members, including calendar management, meeting coordination, and travel arrangements (both business and personal).
• Manage correspondence, emails, and calls on behalf of the Principal, ensuring timely and appropriate responses.
• Prepare meeting materials, reports, presentations, and briefing documents.
• Support family-related matters such as personal appointments, events, and logistics coordination.
• Liaise with external advisors, service providers, and stakeholders (e.g., banks, lawyers, accountants, investment partners).

Office Administration

• Oversee daily office operations including facilities management, supplies, and vendor coordination.
• Manage general administrative processes such as invoicing, expense tracking, and basic bookkeeping support.
• Ensure efficient filing systems (physical and digital) and maintain confidentiality of sensitive information.
• Coordinate with external service providers for IT, HR, and operations needs.
• Support the onboarding of new staff and maintain employee and office records.

Event & Project Coordination

• Organise and support both corporate and family events, dinners, and travel itineraries.
• Assist in project management and follow-up on key initiatives or investments as directed by the Principal.
• Handle ad-hoc tasks and special assignments as needed.