Admin Assistant (Production)
HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.
12 days ago
Posted date12 days ago
N/A
Minimum levelN/A
Job Description
Job Requirement
- Maintain and update lifting plans, equipment certifications, inspection reports, crane maintenance and operator & lifting team competency records.
- Track expiry and renewal dates for lifting gear, crane certifications, and operator licenses.
- Manage incident, near-miss, and risk assessment documentation.
- Organize, file, and digitize drawings, certificates, and department records.
- Ensure all lifting equipment meets inspection and certification requirements in line with regulations
- Support internal audits.
- Liaise with lifting supervisors, safety officers, and production departments regarding documentation and compliance needs.
- Schedule and record department meetings and equipment inspections.
- Assist with internal transmittals, approvals (E-Timesheet, E-Leave, Overtime), and document circulation.
- Maintain digital safety management systems and department databases.
- Perform data entry for lifting gear lists, ISO data sheets, and material receipts.
- Generate weekly and monthly reports on lifting operations and compliance status.
- Track and follow up on system approvals and internal reporting.
- Handle photocopying, scanning, stamping, and internal distribution of documents.
- Assist in organizing department files and redline mark-up drawings.
- Provide administrative support to other production departments as required.
- Take minutes during internal meetings
Job Requirement
- Nitec/Diploma in Administration or an equivalent qualification
- Prior experience as an Admin Assistant, preferably in Marine, Shipbuilding, or Oil & Gas industries.
- Knowledge of lifting operations (cranes, hoists, rigging) and safety regulations is advantageous.
- Proficiency in Microsoft Office Suite.
JOB SUMMARY
Admin Assistant (Production)
HANWHA OFFSHORE ENGINEERING SERVICES SINGAPORE PTE. LTD.
Singapore
12 days ago
N/A
Full-time
Admin Assistant (Production)