Executive Support

• Manage and maintain the executive's daily calendar, including scheduling meetings, appointments, and travel arrangements (domestic and international).
• Prepare meeting materials, presentation slides, reports, and correspondence.
• Record and distribute minutes of management or client meetings.
• Anticipate executive needs and provide proactive administrative support.
• Handle confidential documents and information with discretion.

Logistics & Operations Coordination

• Liaise with internal departments (warehouse, transport, customer service, finance) to support key operational updates for the executive team.
• Track shipment milestones, client SLAs, and project deliverables as directed by management.
• Support coordination with external logistics partners, clients, and government agencies (e.g., customs, port authorities).
• Assist in preparing business performance reports, including logistics KPIs, shipment cost analyses, and vendor updates.

Administrative Management

• Manage expense claims, invoices, and petty cash for the executive office.
• Coordinate and plan company events, management meetings, and client visits.
• Maintain and organise filing systems (digital and physical) for operational and administrative documents.
• Support HR or administrative functions such as onboarding new hires, arranging training schedules, and updating company policies when required.

Requirement

• Diploma or Degree in Business Administration, Logistics Management, or equivalent
• Minimum 2 years of experience as an Executive Assistant or Administrative Assistant in logistics, supply chain, freight forwarding, or transport industry
• Familiar with ERP, WMS, or logistics management systems is a plus.
• Able to adapt in a fast-paced, dynamic logistics environment
• High level of discretion and professionalism in handling confidential information

We regret that only shortlisted candidate will be notified

Teng Kah Hui Nicholas

Reg: R1328975

EA: 21C0661