Position Overview

The Document Controller will be responsible for establishing and maintaining the document management system for a Front-End Engineering Design (FEED) project related to a liquid ammonia storage and bunkering terminal.
This is a 1-year contract position, with the potential for extension into the EPC phase based on project progression and performance.

Key Responsibilities

1. Project Document Control (FEED Stage)

• Establish and manage the document control system for the FEED project in accordance with company's requirements.
• Control the receipt, review, distribution, and archiving of all engineering deliverables, consultant documents, and correspondence.
• Set up and maintain document numbering, transmittal, and revision control consistent with project procedures.
• Coordinate document flow between the internal stakeholders, FEED consultant, and third-party consultants.
• Ensure all documents meet quality standards, naming conventions, and metadata requirements before upload to the DMS.
• Manage invoicing processes in SAP, including raising Purchase Requisitions (PRs), managing Purchase Orders (POs), processing Goods Receipt Notes (GRNs), and handling consultant invoices.
• Provide administrative support to the Design Lead as required.

2. Technical and Engineering Documentation

• Manage engineering documents including PFDs, P&IDs, equipment datasheets, design drawings, specifications, technical reports and etc.
• Track comments and revisions throughout the document review cycles and ensure proper resolution and closeout.
• Maintain the Master Document Register (MDR) and ensure timely updates of document status and due dates.

3. FEED Deliverables and Milestone Support

• Monitor document progress against project milestones and alert project team of overdue or missing submissions.
• Review FEED consultant and third-party consultant document status reports and weekly document control summaries for management and consortium updates.
• Support the compilation of FEED deliverables, ensuring compliance with company and authority documentation requirements.

4. Coordination and Communication

• Serve as the central point of contact for all project document control matters across internal teams and external stakeholders.
• Liaise with internal stakeholders and consultants to collect, distribute, and manage documentation.
• Coordinate with IT for user access control, and data backup to safeguard project records.

Qualifications & Experience

• Diploma in Engineering (preferably) or a related field.
• Minimum 5 years of document control experience in engineering design or FEED projects.
• Strong familiarity with FEED and EPC project documentation workflows, transmittal systems, and approval matrices.
• Familiarity with DMS software (e.g. SharePoint)
• Experience in multi-stakeholder project environments involving international partners, contractors, and authorities is highly desirable.
• Hands-on experience with SAP procurement and invoice processes, including raising PRs, managing POs, processing GRNs, and handling consultant invoices.

Key Skills

• Excellent document control discipline and attention to detail.
• Strong organizational and time management skills under tight project schedules.
• High proficiency in Microsoft Office and document tracking systems.
• Strong communication and coordination skills across multidisciplinary teams.
• Proactive, reliable, and able to maintain confidentiality of sensitive project information.

Working Conditions

• Primarily office-based within the project or terminal environment.
• Expected to work collaboratively within a multi-disciplinary, multi-location project team.