Interested applicants are invited to apply directly at the NUS Career Portal

Your application will be processed only if you apply via NUS Career Portal

We regret that only shortlisted candidates will be notified.

Job Description

We are looking for a proactive and well-organised Management Assistant Officer to join our Career Services team at NUS Law. In this role, you'll play a key part in supporting our students' career development journeys from administering the compulsory internship programme to coordinating events and liaising with students and employers. If you enjoy meaningful, hands-on work and connecting with both students and external partners in a professional and supportive environment, we'd love to hear from you.

Key Responsibilities

Internship Programme Operations & Administration:

• Carry out established internship programme processes, including the preparation and handling of documentation/records, and student submissions.
• Monitor and follow up on key internship milestones, ensuring students and employers complete required steps in a timely manner.
• Assist in the use and upkeep of internship-related digital tools and platforms, including managing routine updates, records, and user queries.
• Collaborate with colleagues to review and refine suitable digital tools/platforms that streamline student, employer, and institutional workflows.
• Compile and maintain accurate internship data to support tracking, analysis, and reporting needs.
• Provide logistical and operational support for internship briefings, information sessions, and related communications.

Employer Engagement and Internship/Job Portal Management:

• Facilitate new industry partner sign-ups and attend to email queries.
• Correspond with industry partners to obtain updated information on available training contract, internship and other opportunities and encourage the use of the portal to publicise available vacancies.
• Help manage the portal by posting new opportunities and assist in maintaining relevant information/data.

Event Coordination and Publicity:

• Support the planning and delivery of career-related events such as lunchtime talks, panel discussions, career fairs, and networking sessions. Duties include managing logistics including RSVPs, catering, venue setup, publicity materials, and on-site support. Provide basic photography support when needed.

General Administration:

• Provide administrative support to the Law Careers Office (responsibilities include processing of procurement & finance related matters, performing data entry/collection, logistics, and providing other administrative functions).
• Any other duties as assigned by Law Careers Office and Students Affairs.

Requirements

• Diploma in any discipline
• Strong organisational skills with attention to detail
• Good written and verbal communication skills
• Proficient in Microsoft Office and comfort with data or systems management tools
• Team player with a service-oriented mindset
• Prior experience in event coordination or working with students is an advantage