Job Title: Accounting and Administrative Assistant
Reports to: Accounting and Finance Manager
Department: Finance 
Contract: Full-Time, Permanent 

Job Description: 
The Accounting and Administrative Assistant will play a key supporting role in the financial 
management , ensuring accurate financial reporting, compliance with accounting 
standards, and efficient administrative operations. This role involves managing day-to-day accounting activities, preparing financial reports, maintaining compliance with statutory requirements, and coordinating administrative functions to support smooth and organized business operations. 

Key Responsibilities: 

Accounting Functions: 
• Manage daily accounting operations, including sales and purchases postings, intercompany 
transactions, and general ledger entries.
• Perform bank reconciliations to ensure financial accuracy.
• Maintain accurate financial records and assist with financial statement reconciliation.
• Prepare and maintain quarterly balance sheet schedules, including Fixed Asset Register, 
prepayment schedule, loan schedule and lease schedules.
• Assist with tax submissions and other accounting-related tasks.Administrative Functions: 
• Maintain proper documentation and filing of financial records to ensure organized record keeping.
• Support management in policy implementation and process improvement initiatives.
• Provide administrative support to assist in decision-making.
• Perform other ad-hoc administrative duties as assigned.

Treasury Functions: 
• Handle invoicing, billing, and payment processing.
• Assist in the preparation of the annual budget, as well as monthly and quarterly forecasts.

Compliance and Audit: 

• Ensure compliance with local and international accounting standards and regulations.
• Support annual audits and liaise with external auditors.
• Maintain strong internal controls to safeguard assets and ensure financial accuracy.
This job description outlines the primary duties and responsibilities of the Accounting and 
Administrative Assistant role and may be subject to changes as the needs of the organization evolve. 

Requirements: 
• Minimum of 1 years of relevant accounting experience post-qualification, preferably in a 
group or multinational environment 
• Experience in the preparation of a full set of accounts
• Good knowledge of IFRS 
• Proficiency in accounting software (preferably Xero but not required) and Microsoft Office, 
particularly Excel 
• Excellent analytical and problem-solving skills 
• Strong attention to detail and accuracy 
• Effective communication and interpersonal skills 
• Ability to work independently and collaboratively within a team 
• Strong organizational and time management skills 
• Fluency in English (both written and spoken)

Preferences: 
• Professional accounting qualification (ACCA, ACA, CIMA, or equivalent)